Executive Assistant to CMD

Manpower Resources India Pvt. Ltd is a leading Executive Search & Selection company, caters to recruitment services in Manufacturing, Infrastructure, Engineering & Healthcare domain. We have been mandated by a large conglomerate for the below mentioned position.

Position Title: Executive Assistant to CMD

Location: Andheri, Mumbai

Exp: 10+ Years

Qualification: CA/ MBA

Job Description:

- The Executive Assistant will work directly with CMD and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the CMD, undertaking a variety of tasks to support his vision and strategy.

- Maintain and develop systems, procedures and records in line with Organization's policy and objectives.

- Ensure necessary records are accurately prepared and maintained in a way that can be accessible easily.

- Perform in line with the framework of Organization's plan as directed by the Chairman and Managing Director.

- Preparation and presentation of reports, proposals, budgets and related activities as well as develop contact and relationship with external stakeholders.

- Preparation of documentation and reports for CMD to enable key decision making.

- To carry out analysis and comparison of reports/data received from internal stakeholders to apprise status to the management.

- Coordinating and acting as interface between internal functions of the Organization and Management as well as following up appropriately on internal and external commitments.

- Manage emails, information, and other communications; respond to such communications - highlight and prioritise which needs immediate attention.

- Plan and maintain calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all meetings.

- Act as 'follow-up Manager' across the Senior Leadership Team to ensure that a wide range of agreed actions are being executed.

- Drafting minutes of meetings, notes, emails, presentations and reports; circulate and file information effectively.

- Book transport and accommodation as and when required.

- Attend Senior Leadership Team review meetings and other strategic meetings to take notes and action points.

- Collaborate effectively with internally and externally with clients or stakeholders.

- Scheduling appointments, maintaining an events calendar and sending reminders.

Skills:

- Excellent verbal and written communication and interpersonal skills at all levels to influence and persuade.

- Exceptional organizational skills and ability to work without supervision.

- An ability to manage time and workload efficiently.

- Maintain atmost confidentiality, demonstrate diplomacy.

- Ability to remain calm under pressure and manage conflicting priorities.

- Strong Microsoft Skills for common apps.

- Ability to take and record accurate notes/minutes in complex meetings.

- Capable of independently preparing different reports.

- Accountable and committed to the task in hand.

- Integrity, honesty and openness.

- Open to new ways of doing things.

- Highly organized and good in ensuring all appointments, meetings, and other demands are well-scheduled.

- Can multitask and make quick, critical decisions; able to work well under pressure.