Executive Assistant to CEO - Power/Energy/Mfg

Job Description :

Designation & Band : EA to CEO

Team/Department : CEO's office

Business & Location : HO (Gurgaon)

Reporting to : President & CEO

Purpose :

- To assimilate and analyze the information presented to CEO's office to arrive at appropriate actions facilitating effective reviews

- Co-ordinate with various processes (departments) for making available coherent and appropriate information and ensure timely escalations to the relevant BLT and BSLT members

Principal Accountability & Responsibilities :

- Enabling Facts based decisions by the CEO

- En-quire, Collate, Analyze and Conduct level 1 review of performance of all five (plus two) plants and seven business processes.

- Facilitate effective CEO review and decision making.

- Analyze business performance and assist CEO during top management reviews.

- Contributing in Expansions / new businesses

- Analyze business data, identify opportunities for growth, evaluate strategic options and recommend strategies for top and bottom line growth.

- Co-ordinate with acquisition alliance partners.

- Facilitate Board approvals for Capexes and Growth Projects

- Enabling profitability Reviews Level 1 review of cost structures of all five (plus two) manufacturing plants

- Level 1 review of control points of all five (plus two) plants and seven business processes

- Level 1 review of sales targets of all four business segments and ascertain monthly margins

Ensuring Risk reduction :

- Timely escalations to ensure adequate actions and formulate alternate strategies as countermeasures.

- Level 1 review of Board approved projects for timely implementation without cost overruns

- Evaluating Top line and bottom line growth Evaluate growth initiatives through expansion / acquisition

- Quality improvement, cost reduction Gather Cost, quality and operational data for benchmark study and facilitate implementation

- Annual plan Preparations Assist CEO in formulating Breakthrough directions and control points for the financial year.

- Review of Breakthrough directions and control points of CEO.

- Monthly review of Breakthrough and Daily management control points of CEO

- Image building Assist P&CEO in conceptualizing and preparing presentations for external forums to enhance image of organization

- Quality reports from consultants for decision making Conceptualize scope of key deliverable s of the projects (acquisition, alliances) for consultants and acquisition/alliance partners.

Working Relationships :

Contact Reason :

Internal (non-reporting) :

- Members of Business Leadership Team, Plant Heads and Process Members Level 1 review of control points while checking for adequacy of causes and countermeasures to ensure proper timely corrective actions.

- Obtain clarifications for variances in regular activities concerning plants and business processes

- Monitor progress on countermeasures finalized

- Quality check of various proposals (capexes, sanction notes etc.) to ensure first time right approvals

- Other business Co-ordinate and ensure cross business learning and deployment of best practices

- Chairman, MD, DMD Analyze and appraise business performance

- Clarifications on performance related queries

- Assist MD's office in preparing presentations, communications etc. to external parties

- Organize business meetings with CEO and/or external parties

- CFO's office Negotiate professional charges for consultants (acquisition, alliances etc.)

- Manage external parties (consultants etc.) and provide brief on scope of work

- Provide business related information for annual reports and planning

External :

- Consultants For assigning study projects, sharing of information, monitoring progress

- Acquisition/ Alliance partners Provide business/ company brief for taking the process forward

- Seek financial and operational information for analysis to aid decision making

- Plan for and co-ordinate meetings with CEO and/or top management

Position Specifications :

- Educational Qualification (minimal required) B.Tech, MBA/ CA

- Duration & nature of past experience required (minimal required) 10 years of experience, with at least 3-6 years in a line function within the Business