Event Development Manager

Our Client is an Institution (150 yr old professional society) - a volunteer-led organisation that is working to engineer a better world. Volunteers are highly skilled engineers from top engineering firms and academic institutions and are united by a passion to solve pressing engineering challenges. The staff team supports the volunteers in their vision.

The org is Headquartered in the UK.

You should be

- Well networked in Technology, Mobility & Transport

- Excited by technology and its positive impacts on lives

- Driven by a passion to build and deliver world-class technology events

- A continuous learner with innovative approaches to creating and executing exciting projects

- An individual contributor who thinks outside the box and has the capability to create and execute with ownership and excellence

- A persuasive communicator who creates winning presentations

- A team player who believes in the possibilities of synergy with an entrepreneurial bend of mind

- A performer who takes accountability for the quality of everything that leaves their desk

Our Client provides

A dynamic & exciting environment-to work with CEOs of leading technology companies

The work that you do with these volunteers can do a lot of good to the world in the area of technology, mobility and transport as well as quality of life

An opportunity to learn new skills through every single project you undertake

A culture that rewards performance and attitude to do good work

Read on if all of this excites you: Job description

The person in this position will be accountable for research, developing, managing, executing and owning the P&L for a portfolio of technology events and allied projects within the core areas of the Institution's focus.

The role will help contribute to the sharing of Science, Engineering and Technology knowledge amongst members and the wider engineering community, including academia, industry, practitioners and the society. Our portfolio will include both physical, digital and hybrid assets like conferences, exhibitions, webinars, trainings, and courses which are commercially viable and designed to raise brand awareness and promote the products and services in India.

Main Duties and Responsibilities (Not necessarily in priority order)

Research:

- To research and stay updated with the latest technology trends for conceptualising events

- To carry out robust market research to ensure the viability of each event

- Research and identify speakers for the events

- To carry out regular competitor and risk analysis for events

- To build up industry knowledge and a network of contacts within the core sectors

Project management:

- Create program management capability within the organisation to enable handling of large format physical events, virtual events, courses & trainings

- To be responsible for creating, implementing and updating project plans for the events and allied activities

- To create and follow event processes and ensure key event deadlines are met

- To recruit/outsource/partner/upskill resources to ensure successful delivery of events and allied activities

Content production: To be responsible for producing the content for physical virtual events like conferences Webinars

- To be responsible to build an inventory of topics and content for events across the year

- Get the content vetted by the relevant experts for validation and ratification

- Ensure the content is aligned with the strategic focus areas

Strategic planning:

- To be responsible for creating strategic plans for their business

- To be responsible to create business plans for any new events and projects

Sales:

- To be responsible for generating revenue from the events to make them commercially viable and sustainable

- To create a sales plan, business plan for the events and allied activities

- To be responsible for ensuring all sales related commitments are met for the stakeholders like sponsors/partners/exhibitors/delegates/visitors

- To create and work on a pipeline for incoming leads for events and follow up on closures

- To create sales proposals, sales deck and supporting sales reports and presentations

Stakeholder management:

- To work with members' sector panels and UK to generate and validate new activities and topics

- To work with thought leadership and policy department to produce knowledge outputs like whitepapers, recommendation reports

- To identify, appoint and work with senior volunteers and committee members to meet event deadlines and approvals

- To organise regular meetings between all stakeholders of the events to update and understand progress and resolve any pending tasks

- To ensure minutes of the meeting with action items and timelines are sent to the stakeholders post every meeting and follow them up to closures

- To communicate with relevant colleagues in the UK to maximise reach of the events portfolio

- To build links with external partners to increase awareness and success of events

Marketing:

- To work with Marketing and Communications Team to create marketing plan and collaterals for the event and allied activities

- To liaise with the Marketing and Communications Team for marketing deliverables for events including but not limited to delegate acquisition for events, writing and proof-reading all material for web, email campaigns and print marketing channels as well as public relations and media activities

- To have a fair understanding of social media marketing and email campaign platforms in order to drive end to end marketing for events in case of any contingencies

Budgeting and forecasting:

- To be responsible for the overall P&L of each event

- To be responsible for creating a financial plan, managing the budget for each event and to ensure that budgeted costs are not exceeded

- To ensure that events are commercially viable and sustainable

- To maintain complete and accurate records of each event, including a post event report and budget reconciliation to be sent to UK

Secretariat and vendor liaising:

- To be responsible for identifying and onboarding speakers to events

- To be responsible for all aspects of organising each event, including: speaker and sponsor liaison, venue or virtual platform sourcing and liaison with external vendors in the delivery of goods and services

Legal and Contracts:

- To be responsible for creation of contracts/MOU and liaising with the legal team to validate and manage these contracts for partners, vendors, resources

Others

- To undertake any additional duties and projects at the request of the line manager

- Prepare all relevant reports and submit as per deadline

- To provide support to other departments with respect to events

This job description is intended as a general guide to the scope of the post and may change in line with the needs of the services or at the request of the line manager.

Person Specification - Essential

- An interest in engineering and technology

- At least 5 years' project/event management experience

- At least 5 years of experience in key account management and sales

- End to end project/event management

- Educated to Management degree level

- Conference content production and validation experience

- Excellent verbal and written communication skills, with a good command of the English language

- Excellent research skills

- Ability to multitask

- Self-motivated team player

- Ability to organise and prioritise workload, and work autonomously

- Experience in managing budgets and working to tight deadlines

- An ability to develop strong relationships, internally and externally

- Competent using MS Office, Google Suite

- Ability to create good PowerPoint presentations and present them

- A keen and quick learner looking to become an integral member team India

- Flexibility to work remotely and travel as needed

Desirable

- An established network of contacts in core focus areas - Technology, Mobility & Transport

- Experience of working overseas

- Having experience of organising Technology events

- Experience in event operations, vendor & logistics management

- Experience in event marketing strategies