Ekya Schools - Head - Operations - Founders Office

About:

- Founded in 2010, Ekya Schools is a chain of progressive K-12 schools in Bangalore, India offering Kindergarten & Montessori and Grades 1-12 affiliated to CBSE, ICSE and Cambridge IGCSE.

- With our in-house curriculum, students experience a rich learning journey designed to challenge, engage and excite.

- Drawing on the legacy of the CMR Group of Institutions and the innovative, immersive methods of school systems around the world, the Ekya Schools were instituted with one aim - to teach children not just what to learn, but how to learn.

- Here, knowing how to learn is a skill in itself, and the key to creating lifelong learners with the means to adapt and thrive in a constantly changing world.

Role Purpose:

- The Head of Operations is the business operations leader for CMR K-12,Ekya Schools and CMR PU Colleges ( HRBR, BTM and ITPL), managing all non-instructional functions and services so that the instructional team can maintain a concentrated focus on teaching and student achievement and maximize instructional time.

- The Head of Operations ensures that all campuses are managed with operational excellence and fiscal prudence by creating, refining and implementing policies and systems while upholding the values of the institution.

Roles & Responsibilities:

Process alignment and codification:

- Streamline and strengthen administrative processes followed by all campus offices and bring in efficiency of operations across all campuses.

- Design and put in action a very elaborate process manual covering all non-academic processes. This would involve:

- Understanding existing processes

- Identifying gaps, if any and scope for improvement

- Putting together the ideal process manual including process descriptions, flow charts, templates for documentation etc.

- Rolling out these processes across all campuses

- Periodically audit/monitor process compliances and propose recommendations to further strengthen processes

Systems Development and Process Manuals:

- Develop, document and implement school-wide non-instructional systems and procedures that ensure operational excellence within the school.

- Systems include but are not limited to: Safety and Security, procurement, Inventory and asset management, compliance tracking, new campus set and existing campus readiness manuals and budget management.

Compliance:

- Capture and organize key school data with reliability for the creation and completion of various compliance reports

- Manage and successfully complete all necessary compliance reporting Local and State government agencies such such as BBMP and BDA etc.

4Procurement, Inventory and Asset Management:

- Manage procurement processes for books,uniforms, housekeeping, cleaning, lab, stationery, IT, furniture, equipment, library, TRC to ensure the school has all necessary supplies

- Maintain accurate inventory records of the schools assets.

- Ensure that an Asset Register is developed and maintained for all school assets

New Campus Set-up and Facilities Management:

- Be responsible for all CMR K-12,Ekya Schools and CMR PU Colleges ( HRBR, BTM and ITPL), their maintenance, development and efficient use and ensure that appropriate records are maintained and progress is made.

- Create and coordinate new building hand-over, including all functional rooms, restrooms, keys etc.

- Develop manuals for equipment and areas, for example and not limited to, STP, cabling.

- Develop standard school signage system, fire evacuation process etc.

- Work with the Facilities manager to monitor and evaluate work of on-site contractors, and negotiate reductions or remedial work where appropriate.

- Oversee the purchase, repair and maintenance of furniture, equipment and fittings.

- Ensure complete campus readiness before the start of the academic year including scrapping unwanted assets/papers, fixing all repairs, completing maintenance works for building cleaning, water plants,

IT Services:

- Have oversight of IT services working with external provider and internal IT technician.

- Manage and monitor IT and Systems. Services and devices include and are not restricted to CCTV, Internet, Cyberroam, Exotel, biometric, photocopiers, printers, devices and system.

- Ensure that an Asset Register is developed and maintained for all IT assets that have been provided to all employees.

Financial Administration Functions:

- Review and approve spending (check requests, purchase orders, reimbursements, etc.) up to agreed-upon thresholds; prepare larger expense requests for review by Founder and Managing Director.

- Responsible for petty cash disbursement and approvals.

- Ensure invoices are paid on time through ensuring cheques are signed promptly and all invoices are passed onto the finance team

- Ensure that all fire, life, and safety regulations and procedures are implemented ensuring the well being of all school staff and students.

Qualifications: 5+years of experience in working with K-12 schools in a similar capacity with proven experience in operations, business, finance/accounting, and/or administration

Required Core Competencies include:

- Strategic thinking and an entrepreneurial spirit that maximize available resources and develop excellent, sustainable outcomes

- Solid organizational and time-management skills, including the ability to advance numerous competing priorities

- Strong interpersonal and communication skills, including the ability to coordinate activities across team members at multiple locations

- Adaptability and comfort working in a complex, fast-paced environment that demands continuous learning and improvement

- Outstanding organizational skills and high attention to detail; outstanding communication skills.

- Ability to maintain confidentiality is of utmost importance.

Professional Background: Bachelor's degree required; Master's Degree in related field preferred