Director - Finance - FP&A - Consumer Internet Startup

Director finance - FP&A -Consumer Internet startup in Series A funding

Job descriptions :

Job Profile : Director of Finance

Tools and Templates

Job Purpose :

- The Director of Finance contributes to the overall success of the organization by effectively managing all financial tasks for the organization.

Primary Duties and Responsibilities :

The Director of Finance performs a wide range of duties including some or all of the following :

Financial accounting and reporting :

- Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)

- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures

- Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax

- Prepare all supporting information for the annual audit and liaise with the Board's Audit Committee and the external auditors as necessary

- Document and maintain complete and accurate supporting information for all financial transactions

- Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash

- Reconcile bank and investment accounts

- Review monthly results and implement monthly variance reporting

- Manage the cash flow and prepare cash flow forecasts in accordance with policy

- Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll

- Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation

- Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

- Prepare annual charitable return in a timely manner as appropriate

- Liaise with the Treasurer, Finance Committee and/or Audit Committee as appropriate

- Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meeting and the Annual General Meetings

Payroll preparation and administration :

- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner

- Negotiate and manage the employee insurance and benefits plans

- Process and submit statutory and benefits remittances on time

- Issue annual T4s and T4As

Budget preparation :

- Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer and/or Finance Committee

- Assist Program Directors and Project Managers with the preparation of budgets for funding applications

Project management accounting :

- Maintain financial records for each project in a manner that facilitates management reports

- Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders

- Provide accurate and timely reporting on the financial activity of individual projects

Information technology :

- Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements

- Advise on appropriate technology that meets the organization's information requirements and financial resources

Risk management :

- Monitor risk management policies and procedures to ensure that program and organizational risks are minimized

- Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors

- Maximize income where possible and appropriate

- Negotiate with Bank for lines of credit or other financial services as required and appropriate

Office administration :

- Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations

- Oversee the management of all leases, contracts and other financial commitments

- Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant

Qualifications :

Education :

- University degree or college diploma in Accounting, Commerce, or Business Management/Administration

Professional designation :

- Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is an asset.

Knowledge, skills and abilities :

- Knowledge of generally accepted accounting principles

- Knowledge of federal and provincial legislation affecting charities

- Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights

- Knowledge of the voluntary sector

Proficiency in the use of computer programs for:

- Accounting

- Word processing

- Databases

- Spreadsheets

- E-mail

- Internet

Personal characteristics :

The Director of Finance should demonstrate competence in some or all of the following :

- Behave Ethically : Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization

- Build Relationships : Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.

- Communicate Effectively : Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

- Focus on Client Needs : Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

- Foster Teamwork : Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.

- Lead : Positively influence others to achieve results that are in the best interest of the organization.

- Make Decisions : Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization

- Organize : Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

- Plan : Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

- Solve Problems : Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.