DigiTOP - Senior Payroll Specialist

Senior Payroll Specialist - School

Job Description:

- The Payroll Administrator performs professional and administrative duties related to the payroll operations of the Finance Department.

- This role administers and coordinates payroll processing, the payroll database, and related reports as necessary for employees and retirees.

- This role ensures organizational efficiency in the application of prescribed policies, procedures, and methods. This position performs all other related work as required.

Essential Functions:

- Process payroll in an accurate and timely manner. Receives, confirms, and processes all reported hours for employees. Process weekly payroll for all Town Departments.

- Distribute payroll checks, weekly job costing and worksheets to all departments.

- Monitor payroll job costing accounts with Accounting Department expenditure reports.

- Process weekly warrants to Accounting Department via Vadar System.

- Perform weekly payroll audit with Town Accountant to maintain accuracy of employee wages on a weekly basis.

- Maintain and track employee deductions including child support, annual union dues.

- Maintain weekly DOR payments and maintain monthly MTRS uploads and payments for Mass Teachers Retirement System.

- Process and distribute all weekly accounts payable checks, mail checks through Pitney Bowes system and bring to post office.

- Solve daily payroll issues for employees via telephone or email when needed.

- Process monthly Town Retirement reports and uploads for town Retirement Dept. and County Retirement reports.

- Process weekly and monthly reports and system uploads for Mass Teachers Retirement System for School Dept., work with school Admin to modify coding and salaries as needed on weekly basis.

- Provide census and payroll reports upon request.

- Maintain and upload recon files for Unibank for payroll process.

- Maintain and fax Nationwide COBRA accounts and new hire paperwork. Process nationwide annuity forms for employees upon request and contact company to process annuity payments to employees.

- Performs similar or related work as required

Knowledge, Skills, and Abilities:

- Knowledge of word processing and spreadsheets. Working knowledge of commonly used payroll, accounting, and general knowledge of human resources concepts, practices and procedures. Knowledge of payroll and accounting software.

- Ability to maintain effective working relationships with others. Must be accurate, thorough and well organized in working with detailed information; takes initiative to assure timely compliance with deadlines and the resolution of pending matters.

- Ability to maintain tact and discretion in challenging situations and interactions with employees.

- Ability to maintain confidential information and to respond quickly to unexpected project with short deadlines or changes in important procedures.

- Strong organizational and interpersonal skills. Strong communication skills; demonstrates a highly proficient use of computers, office automation, and other department specific computer applications, skill in all the above listed technologies, tools and equipment.

Required Experience:

- Associate degree or related field, 5+ years of Payroll experience; or any equivalent combination of education and experience.