DigiTOP - Payroll Administrator

Summary:

- The Payroll Administrator performs professional and administrative duties related to the payroll operations of the Finance Department. This role administers and coordinates payroll processing, the payroll database, and related reports as necessary for employees and retirees. This role ensures organizational efficiency in the application of prescribed policies, procedures, and methods. This position performs all other related work as required.

Essential Functions:

- Process payroll in an accurate and timely manner. Receives, confirms, and processes all reported hours for employees. Process weekly payroll for all Town Departments.

- Distribute payroll checks, weekly job costing and worksheets to all departments.

- Monitor payroll job costing accounts with Accounting Department expenditure reports.

- Process weekly warrants to Accounting Department via Vadar System.

- Perform weekly payroll audit with Town Accountant to maintain accuracy of employee wages on a weekly basis.

- Maintain and track employee deductions including child support, annual union dues.

- Maintain weekly DOR payments and maintain monthly MTRS uploads and payments for Mass Teachers Retirement System.

- Process and distribute all weekly accounts payable checks, mail checks through Pitney Bowes system and bring to post office.

- Solve daily payroll issues for employees via telephone or email when needed.

- Process monthly Town Retirement reports and uploads for town Retirement Dept. and County Retirement reports.

- Process weekly and monthly reports and system uploads for Mass Teachers Retirement System for School Dept., work with school Admin to modify coding and salaries as needed on weekly basis.

- Provide census and payroll reports upon request.

- Maintain and upload recon files for Unibank for payroll process.

- Maintain and fax Nationwide COBRA accounts and new hire paperwork. Process nationwide annuity forms for employees upon request and contact company to process annuity payments to employees.

- Performs similar or related work as required

Knowledge, Skills, and Abilities:

- Knowledge of word processing and spreadsheets. Working knowledge of commonly used payroll, accounting, and general knowledge of human resources concepts, practices and procedures. Knowledge of payroll and accounting software.

- Ability to maintain effective working relationships with others. Must be accurate, thorough and well organized in working with detailed information; takes initiative to assure timely compliance with deadlines and the resolution of pending matters. Ability to maintain tact and discretion in challenging situations and interactions with employees. Ability to maintain confidential information and to respond quickly to unexpected project with short deadlines or changes in important procedures.

- Strong organizational and interpersonal skills. Strong communication skills; demonstrates a highly proficient use of computers, office automation, and other department specific computer applications, skill in all the above listed technologies, tools and equipment.

Required Experience:

- Associate degree or related field, 5+ years of Payroll experience; or any equivalent combination of education and experience.