Deputy Manager - IMS Systems - Chemicals Business

From Chemical Industry ONLY

Certification Process :

- QRF submission to auditing agency for commercial offer. Negotiate best price. (if required obtain one additional offer for comparison.

- Coordinate with Dept HOD for finalizing the offer & send acceptance to certification agency.

- Update Oracle master with agency details, create PR & coordinate for PO release.

- Participate in Audit process, visit to the sites as per plan (for External IMS audits)

- Ensure payment to the agency after audit completion

- Ensure Audit report is obtained from the agency after audits

- Follow up for certificates.

- Maintain hard copy of certificates, upload copy on SharePoint, and provide the same to all sites and sales team.

- Maintain certificate terms and conditions applicable to each site / corporate office.

System Maintenance :

- Prepare and Maintain Apex Manual (Manual on QMS, EMS and OHSMS / IMS)

- Prepare, maintain Document & Data Control (IMS) - Hard copy & Electronic Media.

- Updation of Corporate Master list of Documents

- Ensure Updation of Master list to document at each site (through Site MR)

- Ensure the mandatory MRM points are addressed in MRM records

- Closure of actionable System related MRM points.

- Schedule and Conduct Internal Audits on IMS & other management systems.

- External IMS certification Audits & other Management systems

- Coordinate for Audit scheduling

- Coordinate with all functional HOD's, site heads at Plants and Corporate HOD's

- Communicate final audit agenda

- Communicate with certification Authority on findings & CAPA response

- Follow up with Auditees for closure of Audit findings, obtain CAPA.

- Provide support to functional Teams in preparing system documentation.

- Prepare Audit summary and System performance report after each Internal Audit

- This PPT to be made part of MRM record.

System Development :

- Update the systems as per changing needs of the business and ISO standards

- Prepare systems on SharePoint in place of paper formats

- Integration of various standards in a Single system (procedures)

- Support to Business Excellence and Operational Excellence team.

Knowledge of :

- ISO 9001:2015 standards

- ISO 14001:2015 standards

- ISO 45001:2016 standards

- Aware about the safety norms

- Auditing Process, Root Cause Analysis

- Industrial Processes/ Practices