Deputy Manager - HR Operations & Compliance - Manufacturing Firm

Deputy Manager - HR Operations & Compliance for Large Manufacturing Company based in Mumbai

Hiring for Deputy Manager HR Operations & Compliance for Large Manufacturing Company based in Mumbai. MBA (2 Years Full time) with 5-7 years of experience in HR Operations (Payroll, Compliance, HRMS) managing both contractual and full-time employees, Hand-on experience in Statutory & Labor Law Compliance.

Please find below the Job Description :

Employee On-boarding :

- Complete the confirmation process & prepare the confirmation letter post the probation evaluation of all new joiners after 6 month of joining

- Submit all the completed forms along with required check list details

Employee Transfer:

- Arrange to get the transfer form signed by all the concerned authorities

- Prepare the transfer letter and forward to the concerned employee

- Inform the MDM team with all the required check list details, i.e. creation of position id, and mapping the position against the reporting Manager

- Transfer reimbursements

Employee Off-boarding :

- Complete HR related exit formalities for such as F&F process, service and experience letters, coordination for Gratuity Payment (where applicable) according to policy.

- Complete the superannuation formalities for the retirees and send to the employee 3 months prior to the date of retirement.

Mediclaim Management :

- Consolidation of employee data from all locations during renewal process

- Prepare monthly addition/deletion for Mediclaim and GTL

- Solve queries on day to day basis, premium working, dispatch cards and preparing invoices in SAP

- Follow-up with New India Assurance Company / Medi Assist regarding claims

- Coordinate with Medi Assist for annual health checkup of Mumbai based employees

Consultant Management :

- Monthly salary payments of consultants/retainers- booking in SAP and follow for payments

- Renewal of contract letter for Consultants after getting approval from designated authority.

Expat Management :

- Prepare contract letters, VISA management, FRRO and processing of claims

MIS Preparation :

- Prepare & maintain MIS related to all the above activities on real time basis Statutory Compliance & Audit

- Responsible for Statutory & Labor Law Compliance

- Manage all submission to the authorities for PF, Gratuity, Payment of Bonus

- Liaison with PF authorities to manage PF related activities of employees of Corporate & branches.

- Handle PF activities and queries of employees of Corporate & branches.

- Act as the primary HR point of contact for all audits and work with Corporate HR team members for HR compliance documentation, process and audits.

Payments :

- Responsible for recruitment related Payments: Interview travel expense, relocation & transfer expenses of new joinees, Medical test expenses

- Payments related to Placement Agency & all other Vendors

- All other payments related to employee engagement & training activities

- Sodexo voucher payment and reconciliation on monthly basis

Training Coordination :

- Coordination of Training program

- MIS of Training Programs conducted and of the employees attended

Miscellaneous :

- Generate vendor code for interns and issue internship letters

- Provide successful completion of internship letters to candidates

- Employee letters /Visa letters etc.