Company Secretary - Textile Industry

Textile Industry

Profile :

- Report to the chairman and often liaise with board members.

- Guide the chairman and the board to ensure they are operating in accordance with rules and regulations

- Support the chairman in ensuring the board functions efficiently and effectively

- Facilitate good communication between the board, committees, senior management and non-executive directors, and shareholders

- Take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes

- File necessary documents with Companies House, such as annual tax returns and audit reports

- Inform Companies House of any significant changes to the company's share capital, administration or registered address

- Monitor changes in relevant legislation and the regulatory environment and take appropriate action

- Liaise with external regulators and advisers, such as lawyers and auditors

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements

- Pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers.

- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

- Provide legal, financial, and/or strategic advice during and outside of meetings.

- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

- Maintain statutory books, including registers of members, directors, and secretaries.

- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

- Liaise with external regulators and advisers such as lawyers and auditors.

- Implement processes or systems to ensure good management of the organization.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

- Pay dividends to shareholders and manage share option schemes opted by various shareholders.

- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

- Monitor the administration of the company's pension scheme.

- Manage contractual agreements with suppliers and customers.

- Manage the office space and deal with personnel administration and company/staff insurance policies.

- Drive PR activities related to aspects of financial management.