Company Secretary - Pharma

Job title: Company Secretary

Function: Secretarial

Location: Mumbai

Designation: Company Secretary Job Grade

Reporting to (position): Chief Financial Officer

Key Role & Responsibilities:

- Independent handling of complete secretarial compliance at a company level and handling secretarial audit

- Advising the board and senior management on compliance matters and best practices.

- Organizing and coordinating for board and committee meetings, including preparing agendas, minutes, and other meeting documentation.

- Maintaining registers and records as required by law (e.g., register of members, directors, etc.).

- Manage various corporate actions including but not limited to Dividend, Bonus, Rights Issue, etc.

- Filing various forms and documents with the Registrar of Companies (ROC) as required by company law and regulations.

- Ensuring compliances related to inter corporate borrowings and deposit related matters.

- Monitoring compliance with statutory and regulatory requirements applicable to the company.

- Handling administrative tasks related to corporate secretarial functions, such as maintaining statutory registers, filing systems, and corporate records.

- Coordinating with internal departments, external auditors, legal advisors, consultants, and other stakeholders as necessary.

- Organizing and coordinating for AGM/ EGM, including preparation of agendas, minutes, and other meeting documentation and handling post AGM/ EGM activities.

- Providing support and guidance to other departments on corporate governance and compliance matters.

- Keeping abreast of changes in company law, regulations, and best practices in corporate governance.

- Liaising with Statutory Auditor, Internal Auditor, Secretarial Auditor, Cost Auditor, etc. for timely completion of audits.

- To handle alterations to the Memorandum and Articles of Association.

- Filing of applications, documents and other submissions with various Regulatory Authorities.

- Drafting of opinions, if required.

- Liaising with various statutory authorities as and when necessary.

- Vetting of documents including but not limited to Secretarial, Banking, Finance, etc.

-Ensure backing related compliances are done like mortgage , hypothecation, charge creation, registration, pari-passu, etc.

- Filing of Charge related documents with Regulatory authorities.

Handling the legal matters and vetting of the documents, contracts, agreements and NDAs

- Procuring of DSC and completion of KYC of Directors of the Company.

- Ensuring compliances with respect to the Compliance Management Software and to prepare and place before the Board a report on the status of the same.

- Preparing MIS, tracker pertaining to secretarial compliances.

- Performing various other secretarial and legal task, CSR , related party compliances as required.

Linkages within / outside the organization:

- Internal Accounts, Finance, Internal Auditor, etc.

- External Statutory Auditor, ROC, MCA, Statutory Authorities, Govt./ Semi Govt./ Non-Govt .etc.

Job specification:

Experience: 4-6 years

Qualification: Company Secretary

Skills / Competencies:

- Regulatory, Compliance, Legal, Drafting, Communication, etc.

Candidate Criteria:

- Candidate to be a member of Institute of Company Secretaries of India having a valid Membership Number.