Company Secretary - Manufacturing Firm

Job Summary:

- We are seeking a highly experienced and strategic Company Secretary with 12 to 18 years of expertise in corporate governance, legal compliance, and regulatory affairs. The ideal candidate will be responsible for managing the governance framework, ensuring regulatory compliance, and supporting the Board of Directors and senior management with critical corporate matters.

- This role requires a combination of legal knowledge, strong communication skills, and the ability to provide strategic advice on corporate governance issues.

Key Responsibilities:

Board and Committee Support:

1. Serve as the key liaison between the Board of Directors, executives, and shareholders.

2. Organize and facilitate Board meetings, committee meetings, and annual general meetings (AGMs), ensuring all necessary paperwork and reports are prepared and circulated in advance.

3. Ensure the Board and its committees operate in compliance with legal and regulatory requirements.

4. Provide support in the preparation of Board agendas and minutes, ensuring they accurately reflect discussions and decisions made.

5. Advise the Board on corporate governance best practices, regulatory developments, and fiduciary responsibilities.

Regulatory Compliance & Reporting:

1. Oversee compliance with statutory and regulatory requirements under relevant corporate laws, including the Companies Act, Securities Exchange regulations, and other applicable laws.

2. Monitor and track developments in corporate governance, financial reporting, and legal compliance standards.

3. Ensure timely and accurate filing of all corporate returns, including annual filings, director reports, and any other statutory reports required by regulators.

4. Manage compliance with corporate governance codes and guidelines, both domestically and internationally, as applicable.

Corporate Governance & Risk Management:

1. Advise the organization on corporate governance structures, ensuring alignment with best practices and ethical standards.

2. Provide counsel on risk management and mitigation strategies, particularly in relation to governance issues.

3. Lead initiatives to improve governance practices, ensuring transparency, accountability, and compliance across the organization.

4. Corporate Transactions & Legal Matters:

5. Assist in corporate transactions such as mergers, acquisitions, joint ventures, and restructurings, ensuring that all corporate governance aspects are addressed.

6. Manage and oversee the execution of board resolutions, shareholding records, and related documentation for significant corporate actions.

7. Support legal teams in litigation or dispute resolution matters that impact corporate governance and compliance.

Shareholder & Stakeholder Relations:

1. Manage shareholder meetings, communications, and voting procedures in accordance with applicable laws and corporate policies.

2. Ensure effective communication and engagement with institutional investors, shareholders, and other key stakeholders.

3. Coordinate and advise on shareholder disclosures, including annual reports, investor presentations, and financial communications.

Internal Policies & Procedures:

1. Develop and implement corporate policies to promote legal and regulatory compliance, ethical behavior, and organizational integrity.

2. Maintain corporate records, including minute books, shareholder registers, and other statutory documents.

3. Oversee internal controls and governance frameworks, ensuring alignment with organizational objectives and legal requirements.

Leadership and Team Development:

1. Lead and mentor a team of junior legal and secretarial professionals, providing training and development to enhance their skills and knowledge.

2. Foster a culture of transparency, accountability, and governance excellence within the company secretarial team.