Company Secretary - Manufacturing

A Company Secretary (CS) plays a crucial role in ensuring that an organization complies with relevant laws and regulations and maintains effective governance structures:

Corporate Governance:

- Advise the board of directors on their legal and regulatory responsibilities.

- Ensure that the company complies with corporate governance codes and practices.

- Organize and attend board meetings, prepare agendas, and record minutes of meetings.

Legal Compliance:

- Keep abreast of changes in laws and regulations affecting the company.

- Ensure compliance with statutory and regulatory requirements.

- File necessary documents with regulatory authorities.

Record Keeping:

- Maintain and update statutory books and records, including registers of members and directors.

- Handle the company's correspondence with regulatory bodies and ensure proper documentation.

Communication and Disclosure:

- Facilitate communication between the board, management, and shareholders.

- Manage the company's communication with shareholders and ensure timely disclosure of relevant information.

Annual Reports and Filings:

- Coordinate the preparation and filing of the company's annual reports.

- Ensure that all required statutory and regulatory filings are completed accurately and on time.

Board Support:

- Assist in the orientation and training of board members.

- Provide advice to the board on legal and governance matters.

- Act as a bridge between the board and other stakeholders.

Risk Management:

- Monitor and manage legal and compliance risks.

- Advise on the development and implementation of risk management policies.

General Administration:

- Oversee the administration of contracts, agreements, and legal documents.

- Handle matters related to insurance, intellectual property, and other legal aspects.

Ethics and Code of Conduct:

- Implement and oversee the company's code of conduct and ethics policies.

- Ensure that the company operates with integrity and in accordance with ethical standards.

Corporate Social Responsibility (CSR):

- Contribute to the development and implementation of CSR initiatives and policies.

Collaboration:

- Collaborate with other departments, such as finance, human resources, and compliance, to ensure a holistic approach to corporate governance.

A Company Secretary should possess strong legal and regulatory knowledge, excellent communication skills, attention to detail, and the ability to work independently. Additionally, they must stay informed about changes in legislation and governance practices that may impact the company