Company Secretary & Legal Role - Gem & Jewellery Industry

About Unique Chains Pvt. Ltd.

Established in 2010, India UNIQUE CHAINS PVT. LTD. has gained immense expertise in supplying & trading Gold chains etc. The supplier company is located in Mumbai, Maharashtra, and is one of the leading sellers of listed products.

Job Summary:

We are seeking an experienced and detail-oriented Company Secretary to join our team. The Company Secretary will play a pivotal role in ensuring the company's compliance with legal and regulatory requirements, managing corporate governance practices, and supporting the Board of Directors in their duties. The ideal candidate will have a strong background in corporate law, excellent organizational skills, and the ability to handle confidential information with discretion.

Key Responsibilities:

- Corporate Governance:

o Advise the Board of Directors and senior management on corporate governance best practices.

o Ensure that the company complies with statutory and regulatory requirements.

o Organize and attend board meetings, prepare agendas, and take minutes.

- Regulatory Compliance:

o Maintain and update the company's statutory registers and records.

o File necessary documents with regulatory authorities (e.g., annual returns, financial statements).

o Ensure compliance with relevant legislation, including the Companies Act and any other applicable regulations.

- Board Support:

o Act as the point of communication between the Board of Directors and shareholders.

o Provide administrative support to the Board, including the preparation and distribution of board papers.

o Ensure that board decisions are properly communicated and implemented.

- Shareholder Relations:

o Manage communication with shareholders, including the organization of annual general meetings (AGMs) and extraordinary general meetings (EGMs).

o Handle shareholder inquiries and resolve any issues that arise.

o Oversee the issuance of share certificates and maintain the company's share register.

- Documentation and Record Keeping:

o Ensure that the company's records are accurately maintained and securely stored.

o Prepare and manage documentation for significant corporate events (e.g., mergers, acquisitions).

o Ensure that the company's policies and procedures are documented and up-to-date.

- Risk Management:

o Identify and address any potential risks related to corporate governance and compliance.

o Work with the risk management team to implement effective risk mitigation strategies.

o Ensure that the company has adequate insurance coverage.

- Training and Development:

o Provide training and guidance to the Board of Directors and senior management on corporate governance issues.

o Stay up-to-date with changes in legislation and advise the company accordingly.

o Promote awareness of best practices in corporate governance and compliance throughout the organization.

Qualifications:

o Bachelor's degree in law, Business Administration, or a related field.

o Chartered Secretary qualification (e.g., ICSA) is highly desirable.

- Experience:

o Minimum of 5 years of experience in a company secretarial or corporate governance role.

o Experience working in a corporate environment.

- Skills:

o In-depth knowledge of corporate law and regulatory requirements.

o Excellent organizational and administrative skills.

o Strong communication and interpersonal skills.

o Ability to handle confidential information with discretion.

o Proficiency in using company secretarial software and Microsoft Office Suite.

- Personal Attributes:

o High attention to detail and accuracy.

o Strong ethical standards and integrity.

o Ability to work independently and manage multiple tasks.

o Proactive approach to problem-solving and decision-making.

Preferred Qualifications:

- Master's degree in law, Corporate Governance, or a related field.

- Membership in professional bodies such as the Institute of Chartered Secretaries and Administrators (ICSA).

- Experience with corporate governance in an international context.