Company Secretary - IT

Job description:

- Advising good governance practices and compliance

- Based on standards and guidelines are mentioned under corporate, business and security laws.

- Formation, incorporation and promotion of matters related to the company.

- Filing and registering any document or form on behalf of the company as an authorized representative.

- Maintaining and preserving secretarial records, statutory registers and books.

- Register of people with control

- Register of members

- Register of charges

- Register of Directors residential address

- Register of interests in shares Records of shareholder and director meeting

- Arranging a general or board meeting and preparing the minutes of the meeting

- Tasks related to shares including transfer and transmission.

- Corporate Laws Advisory and Representation

Help companies on compliance of legal and procedural aspects under the following laws:

- Labour and Industries

- Foreign Exchange Management

- Foreign Collaborations and Joint Ventures

- Consumer Protection

- Depositories

- Environment and Pollution Control

- Setting up Subsidiaries Abroad

- Mergers and Amalgamations and Strategic Alliance

- Drafting of Legal Documents

- Competition Policy and Anti-Competitive Practices

- IPR (Intellectual Property Rights) Protection, Management, Valuation and Audit

Representation - Company & its key personnel in the following domains:

- Competition Commission

- National Company Law Tribunal

- Securities Appellate Tribunal

- Company Law Board

- Registrar of Companies

- Consumer Forums

- Tax Authorities

Some other arbitration and conciliation duties include the following: Drafting of clause, arbitration or conciliation agreement.

- Advising on negotiation and conciliation in commercial disputes between parties.

- Acting as an arbitrator or conciliator in domestic as well as international commercial disagreements.

- Financial Markets Public Issue, Listing and Securities Management

- Working as a consultant for issuing shares and other securities.

- Preparing feasibility studies and project reports.

- Drafting of prospectus or documents related to the issue of securities and obtaining approvals in association with the lead manager.

- Facilitating syndication of loans from financial institutions and banks.

- Handling loan documentation, registration of charges, search and status reports.

- Monitoring private placement and buyback of shares and other securities.

- Listing and delisting of securities with recognized stock exchanges.

- Raising funds from international markets like ADR, ECB and GDR.

- Services Related to Securities Compliance and Certification

- Carrying out audits in relation to the reconciliation of shares.

- Performing internal audit of depository participants.

- Attaining certificate in respect of compliance of Private Limited (Pvt. Ltd.) and unlisted public company rules.

- Getting certification under SEBI (Securities and Exchange Board of India) guidelines.

- Finance, Accounting & Taxation

- Internal Audit

- Assisting the Audit Committee

- Budgetary Controls

- Accounting and Compliance of Financial Statements

- Manage the fund injections from other group companies.

- Business Valuations Prior to Acquisitions

- Loan Syndication

- Working Capital and Liquidity Management

- Determination of an Appropriate Capital Structure

- Analysis of Capital Investment Proposals

- Advising the company on tax management and tax planning under Income Tax,

- Excise and Customs Laws.

- Prepare and review various returns and reports required for compliance with tax regulations

- International Trade and WTO

- Handling Matters related to IPRs and TRIPs (Trade-Related Aspects of

- Intellectual Property Rights) Agreement of WTO.

- Overseeing Matters Related to Subsidies, Antidumping and Countervailing.

- Issuing Certificates on Exim Policy and Procedures.

- Intellectual Property Licensing and Drafting Related Agreements.

- Management Duties to ensure the efficient administration of a company.

- General Management

- Advising on Legal Organisational Structure

- Planning and Strategizing Business Policies

- Representing the Management to Acquire ISO Certification

- Corporate Communication and Public Relations

- Communicating with Shareholders, Stakeholders, Government and Other Regulators. Promoting Brand Equity and Image Building

- Information Technology

- Ensuring Compliance to Cyber Laws

- Getting Software Copyrights and Licensing Programs

- Filing Documents or Forms in Electronic Format

- Maintaining Electronic Form of Statutory Records

- Sending Notices to Shareholders through Electronic Modes

- Commercial & Negotiations

- Managing all the corporate commercial transactions of the company.

- Negotiating all commercial deals including promotional arrangements, software licensing agreements, business partnerships, integration agreements, licensing agreement, procurement agreements, onboarding of brands (including international brands), purchasing agreements, agreement with external agencies and service providers.

What do you have?

- For the role, we are hiring professionals who are performing at an exceptional high level in their current profile and:

- You are a Certified Member of Institute of Companies Secretary of India, preferably with professional degree like CA and/or ICWA and/or Business law

- You have 6+ years of experience in a similar role.

- You have awareness of corporate, commercial and intellectual property laws, high tech industry practices & corporate policies & procedures.

- You have excellent communication (Verbal & in writing) and superior presentation skills to effectively convey information to the Board of Directors, Investors & senior Management.

- You have an excellent skill of drafting contracts & negotiations

- You are hands-on, independent, self-motivated and a fast learner.

- You have the ability to work in a dynamic and fast paced environment.

- You have excellent time management and prioritisation skills.

- You have the ability to develop clear & concise documentation.

- A background in a start-up and/or a product company is preferable.

- How do you do it?

- You thrive in a dynamic and fast paced environment, and is hands-on, independent, self motivated and fast learner

- You deliver on your commitments without fail You have an analytical and data-driven approach in day-to-day work and have the ability to develop clear & concise documentation

- You are always energetic and work well under pressure

- You are affable and know your way around the organisation.

- You have excellent communication skills and have the ability to impact and influence.

- You have an unparalleled attitude and determination to succeed against all odds.

- You can multi-task and have excellent time management and prioritization skills.

- You are a strategic thinker who understands business opportunities to create a competitive advantage.

- You have excellent problem solving and analytical skills, and can think outside the box to proactively provide the right solution.

- You have a keen eye for detail.

- You stay positive and bring out the best in a team.

- You are independent, self-motivated and a fast learner.

- Patience and perseverance are your key attributes.

What do we offer?

You will be working alongside other passionate and talented people with all the perks and flexibility of a coveted technology product company. Of course, we do have competitive salaries, long term incentives and many other generous benefits. We promote entrepreneurship culture and look forward to a budding ground for future entrepreneurs.