Company Secretary - Financial Services

Key points to look for in a candidate:

We are looking for a CS who can represent in board meetings, company law through and through, very confident, general sections and provisions, 3- 4 years in secretarial aspects, board meeting, prep for agenda, ROC related work, CSR activities, assist management when there are company law issues, solution oriented.

- His/her core activity should be secretarial at least 80%

- Try & understand how much time the candidate spends in secretarial activities in the current company.

Responsibilities:

- Organize and facilitate board meetings, agenda preparation, and minute-taking, ensuring strict adherence to procedures.

- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

- Provide legal, financial, and/or strategic advice during and outside of meetings.

- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

- Maintain statutory books, including registers of members, directors, and secretaries.

- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

- Liaise with external regulators and advisers such as lawyers and auditors.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

- Manage share option schemes opted by various shareholders.

- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

- Draft and proofread the Management Discussion & Analysis Report, Corporate Governance Report, and Directors' Report for the Annual Report.

- Prepare and maintain statutory registers and returns as required under the Companies Act, 2013. Co-ordinate with regulatory bodies.

- Implement corporate governance and secretarial standards in line with group policies.

- Maintain and update MIS and trackers relevant to the Secretarial Department.