Company Secretary

Job Summary:

- We are seeking a highly organized and detail-oriented Company Secretary to join our team.

- In this role, you will be responsible for ensuring the company's compliance with all statutory and regulatory requirements, maintaining corporate records, and providing guidance on corporate governance matters.

- You will act as a key advisor to the board of directors and senior management, ensuring that the company operates within legal and ethical boundaries.

- The ideal candidate will possess a strong understanding of corporate law, excellent communication skills, and a commitment to upholding the highest standards of corporate governance.

Responsibilities:

Corporate Governance and Compliance:

- Ensure the company's compliance with all applicable laws, regulations, and corporate governance codes.

- Advise the board of directors and senior management on corporate governance best practices.

- Monitor changes in legislation and regulatory requirements and ensure timely compliance.

- Develop and maintain corporate governance policies and procedures.

Statutory Compliance and Reporting:

- Prepare and file statutory documents with relevant regulatory authorities (e.g., Registrar of Companies).

- Ensure timely filing of annual returns, financial statements, and other statutory reports.

- Maintain statutory books and registers, including registers of members, directors, and secretaries.

Board and Shareholder Meetings:

- Organize and coordinate board meetings, committee meetings, and annual general meetings (AGMs).

- Prepare and distribute meeting agendas, board packs, and minutes.

- Ensure accurate recording and maintenance of meeting minutes and resolutions.

- Manage shareholder communications and handle shareholder inquiries.

Legal and Contractual Matters:

- Assist in the drafting, review, and negotiation of contracts and agreements.

- Provide legal and contractual advice to the company.

- Liaise with external legal counsel as required.

Corporate Records Management:

- Maintain accurate and up-to-date corporate records and documentation.

- Ensure the security and confidentiality of sensitive company information.

- Develop and implement record retention policies and procedures.

Liaison and Communication:

- Act as a point of contact for regulatory authorities, external auditors, and other stakeholders.

- Communicate effectively with board members, senior management, and employees on corporate governance and compliance matters.

Risk Management:

- Assist in identifying and mitigating corporate risks.

- Ensure that the company's risk management framework is adequate.

Qualifications:

Education:

- Membership of a recognized professional body for Company Secretaries (e.g., ICSI).

- Bachelor's degree in Law, Business Administration, or a related field (preferred).

Experience:

- 10 years of experience as a Company Secretary or in a similar role.

- Strong understanding of corporate law, regulations, and governance principles.

- Experience in handling statutory compliance and reporting.

- Experience in organizing and coordinating board and shareholder meetings.

Technical Skills:

- Proficiency in using relevant software and tools for corporate governance and compliance.

- Strong knowledge of corporate law and regulations.

- Excellent drafting and communication skills.

Soft Skills:

- Excellent communication and interpersonal skills.

- Strong organizational and time management skills.

- High level of integrity and ethical conduct.

- Ability to work independently and as part of a team.

- Strong attention to detail and accuracy.

- Ability to maintain confidentiality.

Preferred Qualifications:

- Relevant certifications in corporate governance or compliance.

- Experience in a specific industry sector relevant to the company.

- Experience with corporate governance software and systems