Chief Administration Officer

We are seeking a motivated and experienced Chief Administration Officer with approximately 15 years of professional experience to join our team. The candidate Officers managing functions of HR, Personnel & Admin; Procurement; Facilities directly report to CAO

Key responsibilities and expectations include:

Campus Management:

- Estate, Land etc

- Public Relations

- Transport d. Security

- Stores & Purchase; Tendering; Inventory management

- Insurance (health, accident, assets)

- Academic Blocks & activities

- Community Health

- Students Hostels

Implementing the Institute's Development Plan:

- Examine proposals for construction and maintenance of buildings and Institute campus

- Liaise with Institute's architects; supervise construction and maintenance of buildings and Institute campus

- Plan, oversee designing, estimating, tendering, contract management, execution, mechanization, construction, billing etc. of works (like multistoried buildings; institutional buildings; water, sanitary and sewer systems; electrical; HVAC; firefighting systems; building management systems; roads; areas under development etc)

- Develop and implement budgets

Ensure compliance with Institute's Rules & Regulations:

Ensure image of compromised:

- Implement Board's or Government's guidelines and orders

- Exercise administrative and financial powers delegated by the Board

- Exercise powers of Disciplinary authority

- Support Academic and Dean Office to handle academic compliances to regulations from UGC, AICTE and such bodies

- Handle Legal and RTI matters of the Institute

- Represent Institution at the Appellate or special purpose Courts to address disputes, conflicts and grievances

- Preparing financial and statistical management reports

Talent Acquisition / Management / Employee Relations:

- Plan manpower requirement for non-academic functions of the Institute (for student hostels; student admissions; student exchange programme; academic affairs (like program management etc); administrative affairs

- Employee Life Cycle management (hiring; on-boarding; defining KRA's / KPI's; performance measurement and management; rewards & recognition; manning in roles as per competencies; exits; compensation & benefits; learning & development; code of conduct including disciplinary issues; exit management; etc):

- T&D for non-teaching staff (in-house and external)

- Career Development Plan / Assessment Centres for non-teaching staff

- Performance-based pay

- Manpower Planning

- Activity Mapping based on Competencies available

- Draft and implement HR policies & procedures; continuously drive simplifications and improvements. Help create a process-driven work culture

- Student placement; accreditation & ranking surveys; community health; alumni relations etc

- Empower HR to play roles beyond record-keeping, statutory compliances to serve as a HRD to all stakeholders

Oversee Administration Function:

- Provide instructional leadership to functional managers

- Set up metrics for measurement of various functions and review periodically

- Serve as a custodian of all records of the Institute, assets and funds of the Institute

Oversee Procurement & Expense Accounting:

- Plan replenishment procurement for routine requirements of the Institute; as needed, identify, evaluate and establish new vendors for materials

- Negotiate and renew contracts for routine service requirements; as needed, identify, evaluate and contract with new service providers

- Discuss with Leaders, plan and arrange for procurement of materials & servicers required for projects with industry and/or Government

- Ensure that all expenses are properly accounted against budgets and heads of account

Support Registrar & Director in day-to-day activities:

- Attend to (domestic and/or foreign) visitors to the Institute

- Plan and make needed arrangements for annual convocation and conferences

- Administer Faculty affairs with Director & Registrar

- Coordinate with Faculty, students and staff to ensure that all facilities are optimally utilized and stakeholders are satisfied

Skills:

- General administration (HR, Personnel & Admin , Procurement Facilities )

- Knowledge of legal and regulatory environment; knowledge of Central and State Government rules pertaining to academic institutes.

- Should have seamlessly managed multiple functions of facilities management & administration through teams.

- Should have developed and implemented improved practices in facilities management & administration (preferably in an academic institution)

- Performance orientation; driving continuous systemic improvements; team building skills; promoting cross-functional working

- Frugal management; cost-consciousness; negotiation skills; attention to detail

- People skills for working with different stake holders & diverse set of people, both internally & externally; networking

Demographic Profile of Candidate:

Qualification profile :

- Graduation : Any Graduate

- Post-Graduation : MBA , Masters in Public Administration, Degree in Law or Finance.

- Experience (years) : 15 Years

- Should have demonstrated knowledge of and compliance with Government rules

- should have developed and implemented improved practices in facilities management & administration (preferably in an academic institution)

- Age profile (years ) : 45-to-50 Years

- Language : English, Hindi. Knowledge of Telugu would be an advantage.

- Work Week: 10:30-to-17:30. Staff can choose to take off any one Saturday in a month