CapGrid - Executive Assistant To CEO

Executive Assistant to CEO

Location: Gurugram

About CapGrid

Who We Are?

Integrated one stop platform for supply of precision components focused on Automotive and Industrial manufacturing.

CapGrid is an end-to-end Source-to-Deliver company for the low complexity direct material spend focused on the Automotive and EV industry. Leveraging our AI-enabled Sourcing Platform with more than 30,000 manufacturers and their deep capability intelligence, we have been able to reduce the sourcing and procurement complexity significantly for leading auto manufacturers.

Rapidly Transforming The Sourcing & Procurement Ecosystem For Direct Materials.

Reimagining Source-To-Deliver Through Digital Supply Networks.

Founded by IIM, XLRI founders, CapGrid is working with leading global manufacturers and backed by leading venture funds.

We are Backed by: Nexus Venture Partners, Axilor, Anicut.

Important Links:

https://economictimes.indiatimes.com/tech/funding/capgrid-raises-7-million-in-latest-funding-round-led-by-nexus-venture-partners/articleshow/97417571.cms?from=mdr

https://circuitdigest.com/interview/automotive-industry-current-scenario-and-future-growth-with-investments-and-startups

https://www.thehindu.com/business/start-up-capgrid-plans-to-increase-warehousing-network-fourfold/article65956125.ece

https://www.mobilityoutlook.com/features/capgrid-aims-to-build-smart-supply-chain-as-it-expands-across-verticals/

Job Description:

Executive Assistant to CEO:

- Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

- The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

- The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

- The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

- The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key role and responsibilities:

Executive Support:

- Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

- Communicates directly, and on behalf of the CEO, with Board members, company staff, and others, on matters related to CEO's programmatic initiatives.

- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.

- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

- Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings

- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

- Facilitates cross-divisional coordination of travel and outreach plans

Communications, Partnerships, and Outreach:

- Ensures that the CEO/Founder's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general

- Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives:

- Works with the Strategic Initiatives team in coordinating the CEO's outreach activities

- Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

- Edits all, and creates acknowledgement letters from the CEO

Requirements:

- Bachelor's/PG degree required

- Strong work tenure: 3-6 years of experience supporting C-Level Executives, preferably in a Start-Up.

- Experience and interest in internal and external communications, partnership development, and fundraising

- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

- Expert level written and verbal communication skills

- Demonstrated proactive approaches to problem-solving with strong decision-making capability.

- Emotional maturity

- Highly resourceful team-player, with the ability to also be extremely effective independently

- Proven ability to handle confidential information with discretion, be adaptable to various

- competing demands, and demonstrate the highest level of customer/client service and response

- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

- Forward looking thinker, who actively seeks opportunities and proposes solutions