Bennett Coleman & Company Limited - Branch Buyer - Indirect Procurement

About BCCL:

BCCL is a diversified media company with brands across publishing and internet. Established over 180 years ago, Bennett, Coleman & Co. Ltd. has entered the mainstream of Indian life in every possible way and its incisive products are indeed an accurate barometer of the nation today. A prime focus area of BCCL has always been long-term value creation, for all stakeholders. It is this very thought that led to many of BCCLs business moves and innovations.

The companys vision is to empower readers, listeners, and viewers to achieve their true potential, and enable advertisers to unlock tremendous value. BCCL has always put the interests of its readers first and foremost, and in the process has gone from merely reporting the news, into the role of an activist that believes in empowering citizens and working with them to bring about transformative change.

A powerhouse of successful Brands, the group believes in shaping market trends & building a portfolio of innovative brands to be ahead of competition. The company has a large and well diversified portfolio comprising of National and City News, Podcasts-News and Infotainment, Entertainment and Lifestyle News, Business News, Specialized Features. The flagship brand, The Times of India, is the worlds largest circulating English daily & The Economic Times is the worlds second largest circulating English Business daily. BCCL is regarded as one of the most innovative publishing companies. Their unique 'Brand Capital model' is considered amongst the most innovative ideas.

Finest minds who inspire & drive innovative initiatives, build trust & encourage employees to achieve optimal performance is the Hallmark of the leadership team. BCCL is one internally cohesive &= disciplined team of people from diverse backgrounds.

About the function:

Business & Commercial (B&C):

- Business and Commercial handles the Supply Management function in our company. It is a key contributor to the company's competitiveness and performance by managing materials used by the organization efficiently and effectively.

- The function is responsible for procurement and management of raw materials, consumables, and services for the organization.

About the position:

- Should have handled the entire procure to pay process.

- Receive well-defined requirements from multiple users, send enquiries to targeted set of suppliers to negotiate and finalize pricing, payment, delivery, and other terms. To have planned and in-depth tactical negotiation for larger and annual requirements, including Pan India centralized contracts. Liaise with vendors for adherence to quality, speed, and cost. Ensure meeting of primary targets of cost savings, and secondary targets of TAT, correct documentation, timely deliveries, and payments.

- Work closely with supply chain teams for process standardization and improvement.

- Co-ordinate with location heads, collate the relevant data and prepare MIS

- Negotiate and execute Pan India central contracts for material and services (Indirect buying).

- Capex buying experience preferred.

- This is a local level role having short term impact on the overall organizational goals.

Areas of Responsibility:

- Handled the entire procure to pay process, indirect procurement related to the services in administrative, marketing, human resources.

Requirement Monitoring:

- Regularly monitor SAP and email for requirements that have been put up by users.

- Discussion with users to ensure in-depth unambiguous understanding of requirement, to be able to send enquiries to vendors and negotiate on offers received. Ensure proper approvals before finalizing commercials.

- Have advance planning with users for annual requirements, with proper tactical plan in place for ensuring best negotiations. In-depth experience in events

Vendor Management:

- Send enquiries to potential vendors; be aware of strengths and weakness of vendors in the marketplace

- Be aware of correct hierarchy of vendor with whom to communicate for best results. Organize technical discussion with user where required

- Prior understanding with user on how to convert technical differences in offer to commercial differences.

- Obtain maximum concessions from vendor; finalize payment and delivery schedule with vendor

- Issue Purchase Order with agreed legal terms from SAP, after suitable internal approvals, as required.

Vendor Development:

- Be in constant touch with market to identify potential new vendors, and leveraging same to commercial advantage in ongoing negotiations.

- Have long-term plan to develop stronger vendors. Be in constant touch with multiple levels in hierarchy of vendor, to ensure seamless resolution of issues and suitable leveraging for negotiations.

Logistics:

- Confirm order with vendor; prepare internal approval note; coordinate sign off on the internal approval note; finalize the legal terms and conditions with the vendor

Imports:

- Hands on Experience on INCO terms, Import buying.

User Coordination:

- Ensure timely updates to users on status of requirement.

- Coordinate with user and vendor for resolution of any quality / quantity related issues that may arise, with suitable commercial and financial closure.

- Follow-up with users for timely processing of vendor invoices to ensure timely payments, which will help in future negotiations.

MIS Preparation:

- Interact with supply chain teams for collation, compilation of various data points, analyze the data and convert the data into meaningful information and MIS

- Support various internal and external audits and ensure nil deviation against defined processes

Special Projects:

- Identify and lead special projects (cost rationalization, Process standardization & improvement and Pan India Centralized contracts) as assigned from time to time. This may also include Events as well.

Additional requirements:

- Indirect procurement

- Strategic sourcing to Pay

- Procurement to pay processes.

- Non-strategic procurement which is not product dependent - service orientation (security services, office)

- Admin indirect procurement

Marketing : gift items for purchase (RMD circulation)

Events purchase (BTL) : BCCL will sponsor those events so it is a service provider, the candidate will then have to check for competence and customer feedback.

Combination of Individual contributor and team management .

Open requirement completions

Volume : 20 to 30 crore a year

Excellent communication skills : as the candidate will be interacting with stakeholders and internal and external people/ vendors as this is an interactive vendor.

Companies:

- FMCD (Fast Moving Consumer Durables): Indirect Procurement : Automobiles.

- Media sector

- Pharmaceuticals

- FMCG

Job Accountability Indicators:

Financial: E.g. Commercial negotiation savings Payment Terms

Non-Financial:

- Turn Around Time from requirement receipt to issue of PO

- Vendor adherence to timely deliveries

- User adherence to timely invoice processing

- Timely collation of data from various location and preparation of MIS

- Successful delivery of projects as assigned from time to time.

Qualification and Experience:

Educational Qualifications: B.E. / B.Tech. and MBA

Required Relevant Experience: 3-6 years of experience in Procurement.

Key Skills & Core Competencies:

Behavioral Competency:

- Analytical Thinking (PL1)

- Communication Skills (PL1)

- Execution Excellence (PL1)

- Negotiation Skills

Preferred Industry: Media / Automobile/ Pharmaceuticals/ FMCGs/ Manufacturing.