Assistant Vice President - Corporate Actions - Banking

Work Timing- 4:30 AM Onwards

About Business line/Function :

Global Market Operations (GMO) covers Front Office activities such as ALM/Treasury and Fixed Income local booking. GMO consists of various streams, Control and Investigations, Settlement, Collateral and Reconciliation. GMO teams are also in regular contact with Capital Market Middle Office, Regional Back Office's and Regional Finance.

Position Purpose

- Its primary responsibility is to drive the Index tracking, Voluntary Corporate Action processes to ensure a smooth operation for APAC markets and business.

- The position is highly critical and need to ensure providing accurate and timely information to trading for them to be able to capture their positions and risk properly.

- It is essential to cascade instructions from trading to relevant parties for voluntary corporate actions to be processed adequately.

- Team coverage starts from 4:15 IST and end 16:30 IST. Team should have appropriate shift to ensure sufficient coverage.

- Responsible to manage Corporate Action and Index Tracking team

- Responsible to develop people in the organization and manage the team with strong leadership.

- Position is fully accountable Corporate Action and Index Tracking team in APAC.

Key Responsibilities:

Key Operational Responsibilities & Contributions:

- Bring Direct contribution to our operational permanent control framework

- Minimize operational failure, including but not exclusively the risk of fraud by helping to devise and by implementing sufficient regular controls

- Ensure appropriate escalation to management and/or permanent control (or .compliance as appropriate) as soon as an issue is identified

- Comply with internal and external regulatory and compliance requirements

- Comply with the our standards of Code of Conduct

- Comply with the our IT Security policies

- Anti- Money Laundering / Financial Sanctions - AML/FS ) related duties : Operations are an integral part of the control framework including for AML/FS topics. In that respect, in performing your role you are expected to ensure adherence to AML/FS- related Group Policies and execution of associated operational controls, and to promptly escalate any resulting hit for analysis and decision.

- Its primary responsibility is to drive the Index tracking, Voluntary Corporate Action processes to ensure a smooth operation for APAC markets and business.

- The position is highly critical and need to ensure providing accurate and timely information to trading for them to be able to capture their positions and risk properly.

- It is essential to cascade instructions from trading to relevant parties for voluntary corporate actions to be processed adequately.

- Team requires heavy interactions with trading, trade support, custodians, settlement teams etc to ensure both index tracking and corporate action related information cascades properly in the organization and information will need to maintained and accurate manner.

Corporate actions follow up:

- Monitor information on corporate actions with different source of information: Custodian/ Bloomberg /Reuters/Stock exchange

- Maintain corporate action information in internal systems and its impact in related booking systems accordingly

- Communicate to internal clients (MO, BO, FO, Client Service etc.) regarding the details of corporate actions and provide adjustment methods for derivative products.

- Follow up withholding tax on dividend and corporate event; manage withholding tax related operation

Index Tracking:

- Monitor the announcement on index change/rebalance. Calculate simulation (basket to buy/sell) to track the index.

- Update the index composition in Doris and calculate forward impact.

- Analyze/follow-up the index reshuffles and methodology change, anticipate and search the information, communicate quickly the information to trading and calculate the impact

CA & Dividend related Instructions:

- Manage instruction and settlement process for corporate events and dividends.

- Perform dividends or corporate action related reconciliations between systems.

SLAB CA & Dividend Management:

- Manage corporate actions and dividends processes for the Lending and Borrowing activity

Other key area:

1- Projects:

- Participate to local and global projects related to process improvements and / or systems migrations

- Support traders for all issues related to the CAI areas and if not provide timely responses to internal clients

- Work closely with IT and shall be capable to articulate business requirements properly to IT

2- Improve Productivity:

- Continue to seek for an opportunity to improve productivity by standardize the process, digitalize and automatize the process.

- Optimize the resource across the organization and location to improve productivity

- Close collaboration with IT

3-Improve client experience:

- Ensure organization & process becomes client focus Improve turn around time and time to market

- Maintain alignment and close collaboration with business

3- Risk and Process Control:

- Minimizing operational failure, including the risk of fraud and implementing sufficient regular controls

- Ensuring appropriate escalation to management and/or Compliance as soon as an issue is identified

- Direct contribution to our operational permanent control framework

- Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan

- Comply with regulatory requirements and internal guidelines

- Contribute to the reporting of all incidents according to the Incident Management System

4-People:

- Assist in team management including resource allocation & tasks planning

- Helping setting up objectives for team members & assist in personal development planning includes training course planning, coaching & regular feedback.

- Ensure to manage with transparency to develop a collaborative & truthful work environment with teams

- Encourage entrepreneurial spirit and enforce sense of belonging & commitment through increased empowerment of the team.

- Taking full responsibility of team's actions and ensure to face problems & conflicts to demonstrate courage in team's management.

- Empower, delegate and recognize people.

- Plan & support career path including mobility and ensure job satisfaction, maintain a good place to work.

Competencies (Technical / Behavioral)

Technical Knowledge and Qualifications required

- Bachelor or Master Degree on Economics, Mathematics or Finance

- Reuters / Bloomberg / Swift

- Strong knowledge on various Corporate Actions and its impacts in pricing

- Microsoft and programming skills (VBA, Excel, Access)

- Languages: English; fluent in Mandarin/Cantonese/French is a plus.

Skills and competencies:

- Analytical mindset: Aptitude to understand financial pricing is needed as to be able to calculate simulations, forward impact and communicate the results with traders.

- Organized & good resistance to stress: This is a much faced paced dynamic environment with several tasks to be performed at once; therefore excellent time management, proper prioritization and good positive resistance to stress are compulsory.

- Attention to detail: Ability to notice any abnormal processes as well as any unusual dividends or prices for instance when monitoring and reconciling the various market data.

- Innovation and initiatives (Think - outside the box- ): Demonstrate willingness to constantly improve the status quo. Understand well the processes in place and evaluate if needed, alternative options to do things better with a cost - benefits / ROI approach.

- Self-discipline & autonomy: Have a constant - delivery on time- mindset, both on the daily production side (SLA on creations per instruments, on dividends updates or on CA instructions for instance) and on the projects handled. Ability to work on its own with little supervision.

Adaptability & Change Management: Ability to easily adapt to new situations (new booking systems, new products, new activities to manage...) as this is a constant changing environment

- Strong Client Focus: Capacity to work with various clients, especially FO. Need to be sensitive about the rationale of their requests and be proactive when replying to them.

Work as partnership while consistently keeping an independent mindset.

- Escalation & Reporting process: Internal rules of reporting and escalation to Ops and FO need to be known & applied. The team member also needs to report any sensitive information/issues and escalate immediately to their management to allow proper time resolution.

Looking forward for the positive responses.