Assistant Manager - Payroll

Outcomes/Objectives/Accountabilities

Payroll Processing:

- Responsible for uploading & validating Payroll Inputs in Payroll Vendor Portal with HRMS, SAP & Inputs shared by HRBPs and approving the same in the system.

- Co-ordination with HRBPs for Inputs & changes.

- Verifying Salary Register & ensuring inputs processed correctly in Salary Register.

- Responsible for validating Income Tax Computation of Employees (on sample basis) and ensuring correct deduction of TDS from employees.

- Responsible for validating Bank File, Pay Summary, Variance Reports etc. and getting Finance Head & HR Head clearance for Salary Payout.

- Responsible for processing monthly payout of NPS & sharing payout details with Vendor.

- Validating of Tax Declaration Report of Employees (on sample basis) & addressing queries of employees with regard to same.

- Resolution of employee queries with regard to year end Actual documents submission.

F&F Processing:

- Responsible for uploading & validating F&F Inputs received from HRBPs in Vendor Portal.

- Responsible for reviewing F&F register & F&F Statement for its correctness.

- Sharing F&F statement with employees and query resolution.

- Liaison with Payroll vendor & getting F&F revised in case of any changes.

- Validation of Bank File and ensuring payout within TAT.

Payroll Compliances:

- Responsible for validation of PF, TDS, NPS, LWF, P.Tax Reports.

- Responsible for validation & payment of PF, TDS, P.Tax & other statutory challans.

- Responsible for validation of PF, TDS, P.Tax & other statutory Returns before filing.

- Responsible for updating compliances in Payroll Vendor & in-house compliance tool.

- Form 16 generation & Validation - Responsible for Escalation & Query Resolution.

- Responsible for assessment of Provident Fund, P.Tax etc.

Budgeting/Forecasting People Cost:

- Forecasting FTE Cost for Rolling estimates based on inputs on changes to Structure/ Assignments, additional approved H/C, Compensation & Vacancies from HRBPs and Rewards team.

- Estimates for FTE in files incorporating inputs from HRBPs & with monthly phasing.

- Creation of cost summary by function, cost elements & months and cost summary.

- Sharing variance analysis of FTE cost with FP&A Team and other stakeholders for review.

Statutory Audits:

- Responsible for Payroll Audit by Global HR Services.

- Providing support to various audits i.e Statutory, limited reviews and Internal audit.

- Ensuring necessary Internal Control Framework (ICFW) are managed with accuracy and responsible for performing the controls effectively as per desired frequencies

Payroll Vendor Co-Ordination:

- Liaison with Vendor with regard to Observation & Changes required in Monthly Payroll.

- Conducting Monthly & Annual review of Payroll Vendor to ensure smooth payroll processing.

- Responsible for renewing/changing contract with Vendor.

- Liaison with the Payroll Vendor for process improvement & product development.

Others:

- Coordinating Provident Fund Account Opening & assisting in Transfer for new employees.

- Coordinating new account opening & transfer of NPS for new employees with POP.

- Adherence towards completion of reconciliation in tools like, Blackline etc.

- Conducting monthly meetings with stakeholders such as HR payroll and HR Rewards team to improve the process /KPIs.

- Maintaining Payroll Records & Files for future use.