Assistant Manager - Infrastructure Services - Administration

Purpose of the job:

Responsible for Facility, security, office infrastructure, employee transport, housekeeping, compliance, space utilization, and general administration.

Essential functions and responsibilities:

- Managing administration function for the location/site including facility management, general office administration, and vendor management.

- Working closely with Facility and Admin Manager in understanding the needs of various departments, formulating strategic interventions, and ensuring continuous improvement as part of the change management plan.

- Ensuring Compliance with required Facility & Office statutory requirements, handling and managing related Licenses & Certifications

- Managing admin contracts for vendors & their staff like Housekeeping, Security, transport and cafeteria staff.

- Monitoring & controlling administration capex/opex expenditure and maintaining cost efficiency in admin assets inventory as per budget guidelines.

- Liaising with consultants & suppliers, site and resource management

- Developing and implementing sourcing initiatives to create a competitive edge over the market and ensure cost savings

- Closing sustainable long-term partnerships with vendors & suppliers; monitoring performance to meet service, cost, delivery, and quality norms; negotiating on pricing, quality improvement rate, timely delivery, and credit terms

- Management of corporate events & functions

- Partnering with safety & security advisory service providers to ensure safety and security at the workplace

- Ensuring ready availability of infrastructure (IT & non-IT, office furniture, LAN/WAN connection) for employees.

- Liaoning with local authorities like Police, TMC etc.

- Coordination with Services Partners and stakeholders.

- Ensure that FM quality of the services is always maintained at the highest levels.

- Space Management / Follow Covid Protocols.

- Assist IT Asset Movement.

- Timely Submissions of Facility invoices.

- Attend Employee Requests related to Workstations, movement etc.

- Responsible of submission of weekly / Monthly / Quarterly and Yearly reports on time.

- Reports unsafe/abnormal conditions and unusual occurrences to the concerned teams.

- Ensure Legal & statutory compliance is implemented at the site and a 100% compliance score is achieved.

- Ensure all statutory compliances are met and the compliance records are updated.

- Schedule regular feedback meetings with vendors to ensure all operational issues are resolved.