Assistant Manager - Accounts Payable - FMCG/FMCD

REPORTING TO- Finance Controller

LOCATION- Mumbai

KEY RESPONSIBILITIES: 

Accounts Payable : 

- Enter invoices in system on a timely basis ensure that all invoices are authorised via PR or for exempt transaction, manually on the invoice according to delegation of authority.

- Ensure that all invoices approved are for goods and services received as ordered, and are accurate as to prices, extensions, and terms.

- Ensure that all expenses are charged to the correct account and do any reclassification when needed.

- Payment to suppliers are supported with authorised invoices and receiving report, invoice, and purchasing order are compared and matched before payment is processed

- Work closely with procurement and logistics to resolve any pricing or quantity discrepancies

- Ensure that accounts payable sub ledger is reconciled to the GL on a monthly basis to ensure that financial records accurately reflect the current status of transactions and events

- Ensure that related internal control procedures are maintained and complied with.

Credit Control and Accounts Receivable: 

- Investigate, extending and controlling credit and the collection of accounts due.

- Continuously identify opportunities for process improvement.

- Process collections, reconcile accounts and credit note processing

- Ensure application of established corporate financial controls by providing management support to the implementation and maintenance of financial policies, instructions and internal control procedures

- Collects trade accounts receivables and ensures accuracy and completeness of details in cheques/payment issued by clients.

- Follows up outstanding accounts of customers (30-90 days overdue).

- Prepares daily collection reports

General Ledger: 

- Proper and timely accrual of expenses in the general ledger

- Prepare relevant accrual schedules with explanation to ensure that financial records accurately reflect the current status of transactions and events

- Provide support in the preparation, review and analysis of financial and management reporting to ensure accurate and timely reporting of results to meet management requirements

- Assist in the preparation of quarterly reporting packaging to KCC on a timely basis

Tax Accounting:

- Ensure accurate deduction of applicable indirect taxes, i.e. withholding, Sales and service tax.

- Ensure third party documentation is completed in accordance with tax law requirements

Statutory Requirements : 

- Assist in the coordination of yearly external audit and required audit schedules

- Ensure that Taxes are properly recorded and accounted according to Act and the purchases are correctly classified according to requirement for tax reporting

- Proper accounting for withholding tax during vouchering of invoices

- Coordinate with Company Secretary to ensure proper maintenance of registers, drafting of minutes and the lodgement of all appropriate documents required under the Companies Act

Treasury Management: 

- Direct and coordinate the management of short and long term funds and ensure that adequate strategies are developed to limit the risks associates with foreign exchange and interest rate exposure.

- Ensure bank documentation, explore different funding options, maintain banking relationships and optimally deploy idle funds

- Prepare cash flow statement and monitor funding requirement

World Class Finance: 

- Identify and make recommendations that optimise business processes and improve financial and other internal controls.

REQUIRED SKILLS: 

- Must have experience of working in an SAP Environment and possess strong Excel skills.

- Must have strong data analytical skills

- Should be able to collaboratively work across functions / geographies (Regional/Global teams)

- Should have a continuous improvement mindset.

- Good communication is important

- Ability to deal with ambiguous challenges