Assistant Manager - Accounts Payable - FMCG

KEY RESPONSIBILITIES :

Accounts Payable :

- Co-ordinate with GBS for query resolution and payment processing.

- Ensure invoices are booked in system on a timely basis, that all invoices are authorised via PR/PO/SE or for exempt transaction, manually on the invoice according to delegation of authority.

- Ensure that all invoices approved are for goods and services received as ordered, and are accurate as to prices, extensions, and terms.

- Ensure that all expenses are charged to the correct account and do any reclassification when needed.

- Payment to suppliers are supported with authorised invoices and receiving report, invoice, and purchasing order are compared and matched before payment is processed, Conduct three way matching test.

- Work closely with procurement and logistics to resolve any pricing or quantity discrepancies.

- Ensure that accounts payable sub ledger is reconciled to the GL on a monthly basis to ensure that financial records accurately reflect the current status of transactions and events

- Ensure that related internal control procedures are maintained and complied with.

- Complete periodic NDC exercise with vendors and reconcile balances

Credit Control and Accounts Receivable :

- Investigate, extending and controlling credit and the collection of accounts due.

- Continuously identify opportunities for process improvement.

- Process collections, reconcile accounts and credit note processing

- Ensure application of established corporate financial controls by providing management support to the implementation and maintenance of financial policies, instructions and internal control procedures

- Collects trade accounts receivables and ensures accuracy and completeness of details in cheques/payment issued by clients.

- Follows up outstanding accounts of customers (30-90 days overdue).

- Prepares daily collection reports

General Ledger :

- Proper and timely accrual of expenses in the general ledger

- Prepare relevant accrual schedules with explanation to ensure that financial records accurately reflect the current status of transactions and events

- Provide support in the preparation, review and analysis of financial and management reporting to ensure accurate and timely reporting of results to meet management requirements

- Assist in the preparation of quarterly reporting packaging to KCC on a timely basis

Tax Accounting :

- Ensure accurate deduction of applicable indirect taxes, i.e. withholding, GST, Sales and service tax.

- Ensure third party documentation is completed in accordance with tax law requirements

- Ensure GST compliances and GST input credits are availed as per law

Statutory Requirements :

- Assist in the coordination of yearly external audit and required audit schedules

- Ensure that Taxes are properly recorded and accounted according to Act and the purchases are correctly classified according to requirement for tax reporting

- Proper accounting for withholding tax during vouchering of invoices

- Coordinate with Company Secretary to ensure proper maintenance of registers, drafting of minutes and the lodgement of all appropriate documents required under the Companies Act

Treasury Management :

- Direct and coordinate the management of short and long term funds and ensure that adequate strategies are developed to limit the risks associates with foreign exchange and interest rate exposure.

World Class Finance

- Identify and make recommendations that optimise business processes and improve financial and other internal controls.

QUALIFICATIONS & EXPERIENCE :

Experience of end to end payables in FMCG/Consumer Durables MNC organization.

REQUIRED SKILLS :

- Must have experience of working in an SAP Environment and possess strong Excel skills.

- Must have strong data analytical skills

- Should be able to collaboratively work across functions / geographies (Regional/Global teams)

- Should have a continuous improvement mindset.

- Good communication is important

- Ability to deal with ambiguous challenges