Assistant - Company Secretary - Contractual

Preference to Ex-listed companies + CS qualified candidates

Temp.(6months) Resource for Corporate Secretarial Services

Corporate Secretarial Functions

- Assist in performing corporate secretarial functions, including coordinating subsidiary board meetings, managing stock registers/transfer documentation, drafting minutes and resolutions, providing secretarial certifications, and handling other corporate actions responsibilities.

- Support the formation, acquisition, registration, ongoing maintenance, and disposition of new and existing legal entities (including corporations, limited companies, limited liability companies, partnerships, trusts, and other forms of legal entities) and investments.

- Organize and prepare agendas and documentation for company entities' board meetings, committees, and annual general meetings.

- Take minutes and lodge required forms, annual returns, and other correspondence with Regional Company Registrars, including liaising with service providers.

- Maintain statutory registers and books, including registers and ACRA filings.

- Ensure corporate minute books, corporate seals, chops, etc., are kept in proper order and comply with local laws.

- Coordinate with local corporate secretarial vendors as needed.

- Liaise with investment teams across different jurisdictions.

- Facilitate the required apostilles, notarizations, consularizations, and legalization of documents.

- Assist in maintaining FPI and other license applications in India.

- Support portfolio company legal departments with various requests (e.g., issuance of powers of attorney and affidavits).

- Archive closing legal documents from company acquisitions while noting reporting requirements.

- Respond to and facilitate the completion of KYC requests for both the business and portfolio companies.

- Assist in coordinating with Deal teams and Tax departments for the formation of holding/acquisition entity structures.

- Undertake other projects as requested by Compliance or Legal teams.

- Coordinate with company Directors regarding their availability for board meetings.