Position - Secretarial Executive  Details about the position :  Designation : Secretarial Executive Grade - EE  Division : Secretarial   Location : Vakola, Mumbai  Desired candidate profile for the position :  Qualification : Company Secretary (first attempt)   B.Com, + 12th + 10th with at least 60% throughout.  Previous Experience :  - 4-5 years of experience in Secretarial Department with specific expertise in Share related operations   Key Deliverables of this role :  - Silent and continual running activities  - Determining SLA's for activities to be undertaken by TSR on an ongoing basis  - Formulation of checklists and process charts for approval / rejection of transactions (transfers / demat / name deletion / transmission / change of name, etc.)  - Ensuring transactions of aforementioned nature are addressed on a weekly basis and approved by the authorized Executives of APL  - Drafting of formats / case papers for approval by Executives of APL  - Compilation and checking of weekly MIS on the Benpos data  - Analysis of the shareholder movement / folio changes / acquisitions / FIIs movement and other specific transactions  - Corresponding with shareholders   - Accessing investor relations   - Redressing shareholder grievance received directly from shareholders / SEBI / Stock Exchanges / MCA  - Monitoring the shares transferred to APL - Unclaimed Suspense Account   - Reviewing the cases / verification of documents requiring issuance of share certificates to shareholders (duplicate / split / remat / renewal, etc.)  - Assisting the Company Secretary in conducting Shareholders Committee meetings / Stakeholders Relationship Committee meetings for their approval at the regular intervals as per the procedure followed by APL in this regard.  - Maintaining share certificate stationery reconciliation   - Monitoring the documents / warrants / share certificates returning undelivered to TSR  - Preparing a summary of the aforesaid (immediately preceding point) includes ensuring delivery to the shareholders  - Preparation of Agenda / Minutes for Shareholders Committee of APL.  - Weekly visits to TSR for inspection / reviewing / monitoring their activities  - Setting up robust process for processing of all transactions  Dividend related :   - Disbursal of dividend to the shareholders within the specified time limits. Liasoning with the Banks/Depositories/R & TA. Compiling the documentation for dividend disbursal including intimation to the Stock Exchanges/compliance with FEMA requirements for issue of foreign currency drafts to NRI shareholder  - Setting up of a robust process for re-validation of dividend warrants  - Ensuring genuine nature of the requests received  - Collation and reconciliation of details of dividend to be transferred to IEPF at regular intervals.  - Collation and publishing of information to be filed with Ministry of Corporate Affairs (MCA) w.r.t. unclaimed dividend as on AGM date  - Maintenance of Reconciliation of unclaimed dividend accounts of the Company  - Corresponding with Banks for dividend revalidation / issuance of demand drafts  - Transfer of the amount lying in the unclaimed dividend accounts to IEPF includes liasoning R & TA/Banks. Filing of statutory returns with the MCA  Dispute cases and others :  - Stop marks to be levied in TSR's system on all folios under dispute / objection / suspected fraud cases  - Summary to be maintained of all the stop transfer cases   - Reviewing the same on a monthly basis  - Ensuring no transactions take place on the identified folios  - Retention of dividend   - Preparing of a MIS of the retained dividend and reviewing the same on a monthly basis along with dividend account reconciliation  - Preparing a MIS of all dispute cases - legal stop transfer   - Summary to be prepared for all dispute cases - reviewing the existing summary prepared and carrying out the additions  - Retention and maintenance of dividend w.r.t. dispute cases  - Co-coordinating with lawyers w.r.t. drafting of written statements / attending hearings / preparing briefs   - Summary of cases to be placed before the SRC / SHC  - Assist in conduct of Annual General Meeting of the Company  - Electronic voting at the AGM included Liasoning with the Scrutinizers, drafting of reports under Companies Act, 2013 includes newspaper advertisement, communications to Stock Exchanges/Shareholders/ R&TA/NSDL  - Compiling and filing of Annual Returns and financial statements (XBRL) with the Ministry of Corporate Affairs  - Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate Affairs  - Liasoning with the Secretarial Auditors for conduct of Secretarial Audit under Companies Act, 2013  - Updation of Registers under the Companies Act, 2013  - Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS)  - Drafting of Agenda and Minutes for subsidiaries of the Company  - Compiling and filing of statutory returns to be filed with the Ministry of Corporate Affairs (MCA)  - Compiling and filing of Annual Return and financial statements (XBRL format) with MCA  - Maintenance of Statutory registers  - Ensuring compliance with Secretarial Standards  Must have functional competencies :  - Experience of managing share related operations for large shareholder base  - Fully conversant with handling of share related activities, viz., transfers/demat/remat/issuance of share certificates cases, etc.  - Thorough knowledge of Companies Act, 2013 / SEBI Regulations  Critical personality attributes :  - Good Communication Skills  - Self driven / self motivated  - High levels of integrity  - Possible growth avenues for a successful incumbent - Manager - Secretarial   Reporting relationship :  - The positions reports into Senior Manager - Secretarial   - Following positions report into this position - 1-2 officers  Structure of team - The responsibilities mentioned above form part of the Corporate Secretarial function reporting into a Senior Manager who in-turn reports into the CFO & Company Secretary, President - Industrial JVs.  - Other key interfaces Interaction with Finance, Systems, Business Unit Finance Managers and with other members of Corporate Accounts/Finance.  PCS/Statutory Authorities, etc.  Compensation :  Additional Information about the position :  Functional / operational details about the role (e.g. size and scale of operations, budgets, different interfaces involved, future plans /strategies for the concerned area etc.) :  Value proposition of this role for a prospective candidate :  - Candidate can independently handle share related operations, improvise and setting up of robust processes for share related operations  - Compliances for subsidiaries for the subsidiaries of the Company  Possible target organizations : Experience in BSE top 100 companies.

Mumbai

Asian Paints - Executive Secretarial 

Asian Paints - Executive Secretarial  ,Job Description for Asian Paints - Executive Secretarial  in Asian Paints in  Mumbai for (4-6) years of experience. Apply Now!

Job Description for Asian Paints - Executive Secretarial  in Asian Paints in  Mumbai for (4-6) years of experience. Apply Now!