ACT - Deputy Manager - Procurement

Purpose of the Role :

A highly dynamic and critical position managing the entire gamut of indirect as well as direct material/services sourcing across multiple categories. This role requires highly technical skillset as well as dynamic leadership in managing large teams across locations

Role Description :

This role will require multiple strategic skillsets and expectation from each skill-block is as below. Apart from that, there are certain transactional skillsets needed from the individual

Strategic Planks :

Strategy definition and implementation :

- Should be able to understand and develop category-specific procurement strategy in accordance with Business Unit as well as company level priorities. This person needs to be an excellent executor apart from forming the strategies as well.

Analysis :

- Individual should be smart enough to analyse scope of supply, contractual obligations and exactly understand internal as well as external customer's functional needs. He should be able to identify procurement risks, opportunities, potential changes, claims and market forces during the entire project to avoid potential damage / exploit potential.

Bid preparation :

- Should be a champion of Total Cost of Ownership (TCO) with reliable and up-to-date cost data on the same. Should Include (supplier) innovations (e.g. through concept competitions) that improve our cost positions and added benefits

Negotiation :

- Lead complex contractual and price, cash flow and commercial T&C negotiations and/or support the specialist buyers responsible for particular material fields to secure savings targets with optimum conditions on the basis of TCO.

Contract Management :

- Ensure that major Procurement risks, changes to original scope of supply and potential claims (towards customers and suppliers) are covered in valid contracts. Ensure that contractual obligations are covered in a way that mitigates the own risk exposure.

Project Controlling (Monitoring/Reporting) :

- Proactively ensure status transparency about the availability of resources and ensure early alerting in case of deviations. Clarify internal indicators for project controlling and compiling all relevant information to submit qualified reports (e.g. for the proposal team, Project execution team inclusive of SCM, SCM management.

Supplier Management / Preferred Supplier List :

- Apply preferred vendor list (e.g. PVL), provide supplier information to the category teams, execute supplier performance management and dynamically manage the PVL to keep capable and strategic suppliers only in database

Knowledge management and documentation :

- Be proactive and forward systematically all relevant Procurement related information (e.g. updated contractual conditions, Supplier Management data) to keep all stakeholders and relevant cross-functional partners up to date.

- Share best practice and conduct lessons learn sessions. Sensitize cross-functional partners for Procurement related practices processes and metrics.

Transactional Requirements :

1. Understand and validate the purchase requisitions (PR) from User Departments

2. Prepare RFP/RFQ and invite quotes from vendors

3. Prepare comparative statements of the quotations received from vendors to select best source of supply

4. Track and monitor savings generated through vendor development, negotiations, part development/product substitution or any other such initiative

5. Ensure conversion of PR to PO (Purchase Order) with a minimum turnaround time

6. Develop local and foreign vendors for Active and Passive items for Networking/ RF components

7. Track and manage Import shipments in coordination with Vendors, Freight forwarders and C&F agents

8. Coordinate with Banks and Accounts team for foreign remittance to vendor accounts

9. Follow up with vendors to ensure on-time material/service delivery

10. Coordinate with Stores for material requirement planning, Goods Inward and resolve logistics issues

11. Ensure vendor payments on time in coordination with accounts and finance teams

12. Minimize escalations through resolving trivial day to day procurement issues with Accounts, Stores and User departments

13. Prepare and circulate Periodic Procurement MIS reports

14. Any other procurement activities as required by the reporting manager

Key Result Areas :

This role will require street smart thinking, quick decision making, have a great exposure to the leadership team. This role will not only require day to day work, management of a team of buyers, but also providing leadership, coaching and mentoring, and training to the team

Key Requirements :

Education & Experience :

- MBA (Not mandatory) with 5+ years of Procurement / Supply Chain experience (a combination of both tactical and strategic experience preferred). B.E./ B tech is mandatory (Full Time)

- 3-5 years of experience in managing direct reports

Other Requirements :

- Strong verbal and written communication skills

- Ability to prioritize in a fast-paced environment

- Strong customer focus

- Must be able to understand the needs of the business and incorporate into the procurement processes

- Demonstrated negotiation skills

- Must be open-minded, flexible, and able to adapt easily and accept new ideas quickly