Job Description - AP and Expenses systems and processes
AP function buildout
Client Details: One of the Big4s
Description:
AP and Expenses systems and processes:
- Work with IT and other group participants in the roll out of new AP and T&E systems and processes for this highly prestigious MNC group.
- Maintain systemized workflow and documentation of this global Accounts Payable function
- Prepare and maintain documentation of SAP Concur Invoice & Concur Expense operational manuals
- Prepare and maintain lists of critical vendors of all regional offices; oversee system
governance processes and procedures to best in breed.
- Ensure all suppliers are paid in accordance with terms, timely process Travel and Expense claims reports and that transactions are coded accurately before being transferred to the general ledger
- Ensure consistency of application of standardised financial processes specific to expenses and payables, across the organisation
- Timely and accurate posting of expense journal entries, period close activities, fixed asset accounting and intercompany recharges
- Generate reports for month-end closing and as source data for analysis reports
- Produce expense analysis reports upon requests and on a regular basis
- Maintain good relations and understanding between head office and regional offices with all expense related matters
- Make recommendations for how to improve processes and procedures: Minimise the need to handle exceptions
- Show flexibility to support the wider Finance team as necessary, especially at month end/quarter end
- Highly accurate and with a keen attention to detail in all areas of work
- Good time management skills, and a proven ability to multi-task
- Proactive and forward looking, demonstrates initiative and takes ownership of work
- Strong ability to build and maintain working relationships with key stakeholders
- Good planning and able to manage multiple responsibilities and projects
- Highly energetic and self-motivated; ability to work as an individual or as a team member
- Strong communication skills, including the ability to present information effectively both orally and in writing and with confidence
- Proficiency in SAP S/4HANA, SAP Concur and other relevant SAP modules is a must
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